DISTRIBUTION OF WORK OF PERSONAL ASSISTANTS/ STENOGRAPHER
1. Taking dictation, rendering transcripts and doing other typing work.
2. To attend telephone and to keep record of trunk calls.
3. To keep proper record and movement of files and other papers.
4. To keep record of suspense cases, where ordered, and their submission on due dates.
5. Handling of classified papers in accordance with general or special orders.
6. To receive and conduct visitors and to maintain officer's engagement diary.
7. To keep reference book up-to-date.
8. To attend to work connected with the officer's tours etc.
9. Any other routine official duty that may be assigned by the officer, e. g reporduction
of ducments, arranging petty office amenities, recording of entries in the Staff Car
Movement Register, receiving from or delivering important da at PIA, etc.
EXTRA DUTIES.
10. Any Sepecial Assinment Given by the Officer.
11. FAX machine working in conjunction with tel/radio or any other means of communication without a crypto cover does NOT offcer any security to the material being faxed thereon or there through. To ensure security in relations to the Fax installed in the Government Departmens, the following instructions will be followed;-
A. Fax will be handled/operated by a designated person approved by the head of the Department and record maintained.
B. Fax will always be kept under lock and key of the designated operator.
C .Records of all documents transmitted or received on a Fax will be maintained on a register to be checked at suitable intervals under arrangements of Head of the Department.
D. Fax will be fed with a code number for gaining access to its functioning and changed frequently.
E. Fax will be operated for transmission only after telephonic contact between the two Fax operators has been established.
F. In case Fax is used for photocopying the official documents instructions for use of photocopying machine will be followed.
G. No classified documents of confidential or above security classification will be transmitted on the Fax which is not provided with the security equipment.
12. COMPUTER WORK
13. OFFICIAL EMAIL CHECKING ON DAILY BASIS.
1. Taking dictation, rendering transcripts and doing other typing work.
2. To attend telephone and to keep record of trunk calls.
3. To keep proper record and movement of files and other papers.
4. To keep record of suspense cases, where ordered, and their submission on due dates.
5. Handling of classified papers in accordance with general or special orders.
6. To receive and conduct visitors and to maintain officer's engagement diary.
7. To keep reference book up-to-date.
8. To attend to work connected with the officer's tours etc.
9. Any other routine official duty that may be assigned by the officer, e. g reporduction
of ducments, arranging petty office amenities, recording of entries in the Staff Car
Movement Register, receiving from or delivering important da at PIA, etc.
EXTRA DUTIES.
10. Any Sepecial Assinment Given by the Officer.
11. FAX machine working in conjunction with tel/radio or any other means of communication without a crypto cover does NOT offcer any security to the material being faxed thereon or there through. To ensure security in relations to the Fax installed in the Government Departmens, the following instructions will be followed;-
A. Fax will be handled/operated by a designated person approved by the head of the Department and record maintained.
B. Fax will always be kept under lock and key of the designated operator.
C .Records of all documents transmitted or received on a Fax will be maintained on a register to be checked at suitable intervals under arrangements of Head of the Department.
D. Fax will be fed with a code number for gaining access to its functioning and changed frequently.
E. Fax will be operated for transmission only after telephonic contact between the two Fax operators has been established.
F. In case Fax is used for photocopying the official documents instructions for use of photocopying machine will be followed.
G. No classified documents of confidential or above security classification will be transmitted on the Fax which is not provided with the security equipment.
12. COMPUTER WORK
13. OFFICIAL EMAIL CHECKING ON DAILY BASIS.
