PA/PS should be equipped with a note book and a pencial keeping himself/herself ready to note telephone numbers given by the boss and other messages received in the presence/absence of the boss. Sometimes, the boss gives so many numbers to dial but PA shout prioritise them to run the job more efficeiently and effectively. PA should also has a shorthand note book and pencil because boss can dictate some letter/circular/order etc. on telephone. If a PA is not able to dial all the telephone numbers during the whole day, he/she should transfer these numbers to the next page of his/her note book and let the boss know next day at his arrival in the office, with a view to get his permission to dial.
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