DISTRIBUTION OF WORK/ JOB DESCRIPTION OF STENO-TYPIST
1. Taking dictation, rendering transcripts and doing general typing work.
2. Attending to receipt and issue work during the absence of the Section Assistant; and
3. Any other ancillary function and work that may be assigned by the officer, e.g reproduction
of documents, arranging office amenities etc.
EXTRA DUTIES.
4. To attend visitors
5. Maintain Diary
6. FAX machine working in conjunction with tel/radio or any other means of communication without a crypto cover does NOT offcer any security to the material being faxed thereon or there through. To ensure security in relations to the Fax installed in the Government Departmens, the following instructions will be followed;-
A. Fax will be handled/operated by a designated person approved by the head of the Department and record maintained.
B. Fax will always be kept under lock and key of the designated operator.
C .Records of all documents transmitted or received on a Fax will be maintained on a register to be checked at suitable intervals under arrangements of Head of the Department.
D. Fax will be fed with a code number for gaining access to its functioning and changed frequently.
E. Fax will be operated for transmission only after telephonic contact between the two Fax operators has been established.
F. In case Fax is used for photocopying the official documents instructions for use of photocopying machine will be followed.
G. No classified documents of confidential or above security classification will be transmitted on the Fax which is not provided with the security equipment.
15. COMPUTER WORK
16. OFFICIAL EMAIL CHECKING ON DAILY BASIS.
1. Taking dictation, rendering transcripts and doing general typing work.
2. Attending to receipt and issue work during the absence of the Section Assistant; and
3. Any other ancillary function and work that may be assigned by the officer, e.g reproduction
of documents, arranging office amenities etc.
EXTRA DUTIES.
4. To attend visitors
5. Maintain Diary
6. FAX machine working in conjunction with tel/radio or any other means of communication without a crypto cover does NOT offcer any security to the material being faxed thereon or there through. To ensure security in relations to the Fax installed in the Government Departmens, the following instructions will be followed;-
A. Fax will be handled/operated by a designated person approved by the head of the Department and record maintained.
B. Fax will always be kept under lock and key of the designated operator.
C .Records of all documents transmitted or received on a Fax will be maintained on a register to be checked at suitable intervals under arrangements of Head of the Department.
D. Fax will be fed with a code number for gaining access to its functioning and changed frequently.
E. Fax will be operated for transmission only after telephonic contact between the two Fax operators has been established.
F. In case Fax is used for photocopying the official documents instructions for use of photocopying machine will be followed.
G. No classified documents of confidential or above security classification will be transmitted on the Fax which is not provided with the security equipment.
15. COMPUTER WORK
16. OFFICIAL EMAIL CHECKING ON DAILY BASIS.
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